NOTICE TO VACATE AND MOVE OUT PROCEDURES

Resident must complete the Notice to Vacate form provided by Loft within a minimum of 30 days prior to vacating as indicated in your Residential Lease Agreement.
Resident must pay rent through the end of the end of any period in which they intend to vacate. Resident should ensure that all rents, fees, and damages are paid prior to moving out. Rent for the premises is due on the regular due date set forth in the Lease Agreement.
Resident may not use the notice to terminate his/her lease early.
1. You must fulfill the entire lease term unless an Early Termination fee has been paid and agreed upon with Loft.
All individuals who have signed the lease must also sign this Notice of Intent to Vacate
If all Residents and occupants do not vacate the on stated move out date, the lease signers and occupants will continue to be liable for the lease term, holdover rent, any treble damages permitted by law, and any subsequent costs and fees incurred by management.
The Intent to Vacate may be relied upon by management and may not be modified except by written agreement of all parties. If you find that you will need additional time to move out or would like to cancel your notice, please contact the office as soon as possible. We will be happy to review and accommodate your request if possible.
Resident should obtain all necessary move out procedures for management and schedule a final move out inspection.

Prior to move out, Resident should clean the premises and restore it to the same condition as upon move in or make arrangements to pre-pay for any services required for such restoration. Charges to be aware of include, but not limited to, cleaning, carpet cleaning, painting, and repairs for damages.

MOVE OUT PROCEDURES

EXTENSIONS & CANCELLATIONS: If you need additional time to move out or would like to cancel your notice, please contact the office as soon as possible. We would be happy to accommodate your request if possible. Please understand that your rental unit may not be available for an extension or renewal. Management must approve any extensions or renewal, and rent is due in advance for any approved extension.

KEYS: All keys must be turned in at the time of the move out inspection or brought into the office (in person or in the drop box) on or before the scheduled move out date. If you turn keys into the drop box, they must be in an envelope with the unit address clearly marked on the envelope. Rent will continue to be charged until keys are returned. Leaving the keys in the rental unit is not an acceptable method for key return.

UTILITIES: You will need to contact your utility providers to inform them of your move out date in advance. This may include your service providers for: gas, electricity, telephone, internet, and cable or satellite television. You must keep the utilities in your name through your rent responsible date. Any bills received by Loft for the dates you remain rent responsible will be charged back along with the $50.00 utility handling fee provided for in the Residential Lease Agreement.

MOVE OUT INSPECTION: Your rental unit must be completely vacated, all personal items removed, and keys returned to Loft before we complete your Final Move Out Inspection. If you wish to be present during the move out inspection an appointment must be made in advance. Please note the time to complete a move out inspection takes a minimum of one hour. During the inspection we document and photograph all areas of the rental and inventory the appliances. We record all items that will need to be addressed in the rental prior to a new renter moving in. Many of the items noted may not be your responsibility. (caulking, dryer vent cleaning, etc.). We are unable to quote you any move out charges during the inspection, as we must obtain bids/invoices from vendors. You are not required to be present during the inspection. A copy of the Move Out Inspection, Move Out Photos, bids, and invoices will be uploaded to your Tenant Portal and will be accessible to you 24 Hours a day.

PAINTING: We request that the rental unit be returned to its original condition, minus normal wear and tear. We will determine painting costs based upon the number of hours needed to return the walls to their original condition. We provide one hour of painting at no cost. Additional hours will be billed at Loft’s current maintenance labor rate. To minimize labor time and costs, you may want to consider removing all nails, screws, thumbtacks, stickers, etc. from your walls. Do not patch any holes, if the patch is not to Loft standards, the repair to the patch will be charged against your deposit.

CLEANING: You are required to leave your rental unit in clean condition. You have the option to have our cleaners do the cleaning after you move out for the cost of services, or you may do your own cleaning. The estimated time to clean your rental unit averages 8 to10 hours. The services provided by our cleaners are guaranteed. If you do your own cleaning, you will be charged for missed cleaning areas even if other areas were satisfactorily completed. We have attached a cleaning checklist to aid you in ensuring that all areas are properly cleaned. A minimum charge of $30 will be charged for a sanitation fee. This will pay for our cleaners to sanitize your rental unit after move-out.

CARPET CLEANING: The carpets must be professionally cleaned by our approved vendor. Renting a Rug Doctor or using your own carpet cleaner is not acceptable as the performance of such cleaners does not match professional carpet cleaning equipment. We will schedule your carpets to be cleaned after your move out inspection and the cost will be deducted from your security deposit, as noted in your Residential Lease Agreement.

OTHER DAMAGES: Additional charges may be assessed if there is damage to the rental unit. For example, stains on the carpet; holes in the walls; missing or broken hardware, shelves, blinds, cabinets, appliances; or damages caused by negligence (such as failure to report a leak) or animals will be charged based on the cost of any parts for repairs or replacements plus labor. A sample charge sheet has been included at the end of this form for your convenience.

DEPOSIT: We will perform a final account statement after you return your keys. This statement will be sent to you along with any security deposit refund within 30 days of moving out. All balances due must be paid within 30 days of the date of the final account statement unless other arrangements are made in writing.

CLEANING GUIDELINES: Your rental unit should be clean and ready for another person to move in to right away. This list is intended to assist you in ensuring that all expected items are complete. This list may not be all‐inclusive. Please contact the office with any questions or concerns regarding this list.

Remove all personal property, trash, and debris from the rental unit.
Pull out the refrigerator and clean behind, on top, and the sides. Clean the interior including underneath the drawers. do NOT place cold shelves in hot water or they may break, clean the door seals. Turn the temperature to the lowest setting, but DO NOT unplug it or turn it completely off.
Remove and replace the drip pans if you have a coil top stove. Remove the elements and lift the stovetop up to expose the area under the burners to clean that area. Clean off knobs and range hood. Clean the grease filter above the stove. Pull out and clean under the bottom drawer. Clean out interior of the oven along with shelves. Pull out the stove and clean the sides of the stove as well as the side of the counter.
Clean the exterior and interior of the microwave.
Clean the exterior and interior of the dishwasher.
If your rental unit includes a washer and dryer belonging to Loft, clean the interior and exterior of the machines, clean the lint trap, clean the tubs, soap dispensers, inner rings, and rubber seals, on the machines.
Clean washer dryer hookups in the laundry room.
Clean all sinks, tubs, showers, and toilets.
Clean all cupboards inside and outside.
Clean all shelving, (including closet and cupboard shelving)
Clean all drawers inside and outside.
Clean all countertops.
Clean all windows inside and outside and window tracks (including sliding glass doors)
Clean all window blinds top and bottom of blind slats.
Clean all light fixtures and covers (inside and outside).
Clean dirt and marks from walls.
Clean all electrical outlets and switch plates.
Clean both sides of all interior doors
Clean all baseboards and trim.
Clean all vents.
Clean all baseboard heaters and wall air conditioners if applicable.
Sweep and mop all the hard flooring.
Vacuum all the carpets.
Clean the exterior of the entry doors.
Clean exterior porch lights.
Clean and sweep garage or storage unit. Remove any oil stains caused during your tenancy.
Turn the thermostat down to 55 degrees in the winter and up to 78 degrees in the summer.
Turn off all lights and fans.

ADDITIONAL CHARGES: This is the list of the most common charges assessed during move out. It is not intended to be all‐inclusive. The costs associated with each item are estimates only and may vary based on vendor pricing, labor rates, and the amounts provided in your lease, addendums, and/or community policies. These amounts may not reflect actual charges at the time of move out.

DESCRIPTION ESTIMATED CHARGE AMOUNT

Lock Replacement (If no keys returned or locks were changed by tenant) $ 50.00 Per Lock

Keys Not Returned $ 5.00 Per Key /

Removal and Disposal of Trash / Personal Items / Furniture left in unit $50 bag /$50 -$100 furniture Item

Wall Repairs $ 65.00 Per Hour

Painting (1st hour FREE to cover normal wear & tear) $ 75.00 Per Hour

Missing or Broken Smoke/CO Alarm (Replaced with 10-Year alarm) $ 50.00 Each

Dead or Missing Smoke/CO Alarm Battery (Replaced with 10-Year Lithium 9V) $ 15.00 Each

Missing/ Dirty Furnace Filter $ 25.00 Each

Missing/Burnt Out Light Bulbs -- Standard / Vanity / Appliance / Heat Lamp $ 5.00 / $ 10.00 / $ 5.00 / $ 20.00

Missing sink stoppers $ 5.00 Each

Dirty/Missing Grease Filter (above stove) $ 15.00 Each

Dirty or used stove top drip pans $ 35.00 (set of 4)

Missing or Broken Vertical Blind Slats $ 5.00 Each

Other Repairs & Replacements Part Cost + Labor

General Labor $ 65.00 Per Hour

Unit Cleaning (Full clean averages 8 to 10 hours) $ 30.00 Per Hour

Sanitation Fee (for rentals that are left clean per the guidelines) $ 30.00 Flat Fee

Carpet Cleaning Cost Per Bid

Carpet Repairs Cost Per Bid

Carpet Replacement (Wear and Tear will be assessed based on age of carpet) Cost Per Bid with W&T Deducted

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